Identity Documents Information

Birth Certificate Information 

Marriage and Death Information

For Enquiries contact:

Civil registration contact
Department of Civil Registration and Regional Structure

Department of civil Registration


The Department of Civil Registration is responsible for management of the National Population Register which contain records of vital events: births, adoptions, marriages and deaths, and for issuing the relevant certificates as well as the national identity documents. Birth, Death and ID registration and the issuance of birth certificates and death certificates are de-centralised to 58 regional offices across the country, while the production of ID cards and amendment of birth, marriage and death records are centralised at the Head Office in three Divisions.

The Department of Civil Registration consists of two Directorates, which is divided into six (8) Divisions, namely:

Directorate National Population Register, Identification and Production

  • Division National Population Identification and Production
  • Division National Population Register

Directorate National Civil Registration

  • Division Zambezi Regions
  • Division Ohangwena Regions
  • Division Kavango West and Kavango East Regions
  • Division Oshana and Oshikoto Regions
  • Division Omusati and Kunene Regions
  • Division Otjozondjupa and Erongo Regions
  • vision Hardap and Karas Region

Directorate National Population Register, Identification and Production

Division: Identification and Production

The purpose of this Division is to create and manage the identities of all citizens and permanent resident permit holders through the capturing of demographic information and fingerprints (biometrics) and production of national identification cards under the Identification Act, Act 21 of 1996.

The mandate of the Division is to:

  • Receive ID applications from all Regional and Sub-Regional offices for processing.
  • Register and classify fingerprints on the ID application forms.
  • Capture the demographic data provided on the application forms.
  • Scanning of imported images, thumb prints and signatures at scann>ing stations.
  • Verification and approval of applications.
  • Production, quality control and dispatch of identity documents to various Regional and Sub-Regional Offices.

Directorate National Civil Registration


The mandate of this Directorate: is the registration and issuance of birth and death certificates, registration and distribution of ID cards, ensuring service delivery to the general public.

Main tasks and responsibilities:

  • Registration of births, issuance of birth certificates and duplicate birth certificates
  • Registration of deaths, issuance of death certificates and duplicate death certificates
  • Issuance of ID documents and duplicates
  • Consideration of applications for alterations of particulars
  • Expansion of services
  • Opening of new offices/creating a footprint country wide